Job Summary:

The Supervisor/Analyst, Supply Chain Operations supervises and coordinates the operation of site STAT stores, inventory control, receiving, shipping, distribution, linen, fleet, laundry and mail services.  Responsibilities include the development, implementation and maintenance of inventory control systems and generating data relating to inventory usage and levels.  Develops, implements and maintains systems to control and provide information regarding inventory content and levels.  Completes purchase requisitions for clinical personnel and liaises with Branch Procurement to confirm product approval and availability as required.  Physically receives and distributes goods and follows up with vendors to expedite orders as needed.  Reviews and reports on inventory activities such as discrepancies or user department’s inventory requirements, processes individual purchase requests and meets with user department and determines source of supply.

Duties/Accountabilities:

1.    Coordinates the day-to-day activities of the designated areas by performing duties such as determining the priorities and requirements of user departments, resolving day-to-day issues, making scheduling changes, and updating operating procedures.
2.    Supervises designated staff by performing duties such as scheduling and coordinating work assignments, evaluating employee performance, and determining related training and orientation requirements.
3.    Prepares and distributes staff work schedules, ensuring the most efficient use of staffing resources.  Responsible for the submission of payroll data for designated staff in accordance with policies and procedures.
4.    Ensures compliance with policies and procedures, provides input regarding budget items and expenditures for assigned area, oversees and updates standards and procedures.
5.    Problem solves a variety of inventory, invoicing and other warehouse/distribution issues such as inventory level changes, special delivery arrangements, damaged goods, short shipments and issues with systems and services through communication with users and other departments such as Finance, Purchasing, and Business Applications.
6.    Provides input to the Manager regarding the planning and implementation of new stores systems and services.
7.    Communicates with end user areas by obtaining necessary information on requisitions, prices and problem orders.  Requests vendors to expedite orders, identifies department requirements, communicates purchase process to department and advises of procedures to return goods to vendor.
8.    Follows up on purchase orders by monitoring delivery dates from computer reports, contacting Branch Procurement for status on delayed or problem shipments. Creates and maintains computerized databases utilizing word Excel spreadsheets & Word documents for items such as operating stats, item usages and supply inventory purchase requisitions.
9.    Controls inventory content and levels of a variety of materials and supplies by reviewing reports such as stock usage and stock status reports, conferring with user departments regarding requirements, determining items no longer in demand and establishing ands/or revising optimum reorder points and quantities.
10.    Reviews non-inventory purchases and recommends addition of items to inventory.
11.    Establishes and maintains stock control systems and procedures by conferring with a variety of sources such as data processing and user departments, designing/revising a variety of forms such as requisition, purchase order and electronic forms and establishing security measures such as counter-signatures; establishes and maintains an inventory catalogue system by preparing descriptions of items, assigning stock numbers, removing obsolete and adding new items.
12.    Communicates with end users on product recall items as required.  Coordinates activities with the ASA’s such as quarantine & retrieve affected products from units and Stat Stores and return to Warehouse or Vendor as required.
13.    Monitors staff handling of dangerous goods, warehouse operating equipment and electrical items and ensures compliance by providing safety and security procedures training to staff and conducting regular staff meetings to discuss issues related to quality assurance, performance standards and WHMIS regulations.
14.    Maintains a variety of work and service activity records and generates related statistics and quality assurance reports pertaining to activities such as equipment preventative maintenance, material safety, vendor and carrier performance, transportation of dangerous goods, postage charges, laundry charges and shipping and receiving.
15.    Plans and coordinates physical inventory checks and cycle counts as required, and compares actual to recorded inventory levels.  Investigates discrepancies and refers problems to manager.  Develops and implements standards and checklists, monitors compliance to standards and takes corrective action where necessary.
16.    Organizes and prioritizes requisitions from several sites and departments, maintaining related records by completing paperwork and keying data for recording inventory supply levels, requisitions and pick lists, including data entry into a computerized system.
17.    Conducts follow up activities related to late shipments, the resolution of shipping and receiving problems, and the filling and handling of damage claims.  Processes the return of goods that do not meet specifications.
18.    Sets up new Inventory PAR locations, monitors inventory usage and establishes appropriate inventory levels for user departments to minimize stock outs and excess inventory for materials such as medical/surgical supplies, linen and forms and stationary by running reports, analyzing inventory data and investigating variances.  Investigates linen quality issues and works with the vendors to establish countermeasures.
19.    Develops and implements checklists and tracking systems to coordinate regular preventative equipment and vehicle maintenance.  Generates work orders and ensures repair and replacement of work equipment in line with operating standards.
20.    Performs other related duties as assigned.

Qualifications:

Education, Training and Experience

•    Grade 12, plus three (3) years’ recent, related experience including one (1) year in a supervisory and Inventory Analyst capacity or an equivalent combination of education, training and experience.

Skills and Abilities

•    Ability to communicate effectively both vernally and in writing.
•    Ability to deal with others effectively.
•    Ability to supervise.
•    Ability to organize work.
•    Ability to operate related equipment.
•    Physical ability to carry out the duties of the position.

** Please note: Support for nomination with the BC Provincial Nominee Program is not a guarantee, entitlement, nor an employee benefit after receiving a full time job offer with PHSA **