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Clerical Supervisor, Oncology Clinic - BC Cancer - Vancouver

Clerical Supervisor, Oncology Clinic
BC Cancer
Vancouver, BC

 

This position is part of Provincial Programs. This role involves remote work; however, this position must be within the vicinity of a regional BC Cancer Centre to work on-site as required.

 
The Clerical Supervisor is directly responsible for ensuring the efficient and effective functioning of clerical support services in various clinical areas within BC Cancer. Responsibilities include coordinating clerical activities, organizing and priority setting, onboarding, training and supervising staff. In collaboration with manager assists with resource planning, quality improvement activities and ongoing management of policies and procedures. Performs clerical functions as needed. Provides leadership, models and promotes a culture of respect, diversity and inclusion.

 


What you’ll do

  • Coordinate, oversee and organize the workflow of designated staff in various areas by establishing priorities in order to meet the needs and requirements of the work areas, resolving day-to-day problems and evaluating processes.
  • Prepare staffing rotations based on factors such as staff/workload, collective agreements and budget. Supervise assigned staff by performing such duties as scheduling, developing and coordinating work assignments, In collaboration with manager receive and action all leave requests, monitor attendance, performance and provide ongoing feedback and performance reviews. 
  • In collaboration the manager, assist with the recruitment of staff by reviewing resumes, interviewing applicants and making recommendation for hiring.
  • Orientate staff by developing orientation tools and schedules, providing training for staff, explaining routines and procedures, providing ongoing guidance and monitoring of activities.
  • Participate in the development and ongoing maintenance of resources such as policy and procedure documentation. 

 

What you bring

 

Qualifications

  • Grade 12, graduation from a recognized secretarial program including a recognized course in medical transcription and five (5) years’ recent related experience including one year in a supervisory capacity or an equivalent combination of education, training and experience. 

You will also have

  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Ability to carry out the physical duties of the position.
  • Ability to supervise.
  • Ability to organize work.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
  • Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

 

What we bring

 

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

  • Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

 

Job Type: Temporary, Full-Time (until March 28, 2025)

Wage: $35.58 per hour

Location: 600 West 10th Avenue, Vancouver, V5Z 4E6

Applications will be accepted until position is filled.

Hours of Work: Monday-Friday; 0800-1600

Requisition Number: 175265E

 

 

What we do

 

BC Cancer (BCC) provides comprehensive cancer control for the people of British Columbia.

 

BCC is part of the Provincial Health Services Authority (PHSA).

 

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

 

PHSA and BCC are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

 

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

 

 

ATTN: PHSA Employees:

 

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca    

 

Please note the internal job posting will no longer be accessible after the expiry date of November 14, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

 

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.
Labor AgreementFacilities Subsector
Requisition #175265E-2425819
Work Site600 West 10th Avenue, Vancouver, V5Z 4E6
Job TypeTemporary, Full-Time
Temporary DurationUntil return of incumbent
Salary/Rate$35.58 / Hour
FTE1.00
Hours of Work0800-1600
Work DaysMon, Tue, Wed, Thu, Fri
Expiry Date06-Dec-2024

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that we collect from you or about you when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your contact information, education and experience, desired job location and pay information, eligibility and availability, core skills, job functions, getting to know you responses, resumes, cover letters, references, pre-screening questionnaire responses and job application history is recorded in PHSA’s third-party applicant tracking system (“Brainhunter”)in Canada indefinitely and will be shared with our staff on a “need to know” basis. If you require access to your data, PHSA can provide a printout of your data and job application history. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information.

The service provider (“Brainhunter”) allows the option for you to delete your account after signing into the system. Before deletion you are advised with a warning. Your record is permanently purged / deleted from the respective site and the record will not be available in any searches. The job will have only the respective application information that you made previously.

To view the third party vendor privacy policy please refer https://www.brainhunter.com/EN/Privacypolicy.html.

Your information is protected using technical and administrative security measures to reduce the risks of loss, misuse, unauthorized access, disclosure and alteration. Some of the safeguards used are firewalls, intrusion detection, physical access controls to our data centres, and information access authorization controls.

Personal information will be used by authorized staff only to fulfil the purpose for which it was originally collected or for a use consistent with that purpose. We do not disclose your personal information to other public bodies, third parties or individuals except as required or authorized by law or with your consent. View our PHSA Privacy Policy for more information.

If you have any questions about the management of your personal information during the recruitment process, please contact the Talent Acquisition team at 604-875-7251, toll free 1-866-744-7363 or #260 – 1770 West 7th Avenue, Vancouver BC, V6J 4Y6. You may also contact External Recruitment at careers@phsa.ca.