Job List

Administrator, Research Administration and Operations

BC Cancer 

Vancouver, BC

 

The Administrator, Research Administration and Operations provides guidance and support to the departmental project teams, contractors and stakeholders. In addition, this role is responsible for the monitoring and reporting on project and research core fund budgets and ensuring projects are meeting milestones.  The Administrator, Research Administration and Operations supervises and directs assigned research staff and oversees the daily operational activities of the team.

 


What you’ll do

  • Participate in the development and monitoring of research projects and research core funded budgets within the context of granting agency guidelines, operational demands and resource constraints and uses best practice methods to thoroughly monitor and adhere to allocated budgets.  Collaborate and consult with the Principal Investigators to analyze situations and project future needs and develop business plans to source future funds and maximize research capabilities within available resources. Monitor research cost centre expenditures and highlight reports for PI’s on fiscal performance as it relates to resource utilization and expenditure patterns.  Identify issues and problem solve to facilitate productive relationships with collaborators, funding agencies and external stakeholders.
  • Direct and supervise assigned research staff, establishing responsibilities, reviewing workload and adjusting schedules to ensure operational requirements are met. Provide guidance and advice to research staff by responding to and facilitating all issues relating to human resources.  These include, but are not restricted to, managing labor relations issues, hiring and disciplinary processes, creating research job descriptions, performance enhancement and salary administration.
  • Represent the department on the BC Cancer Research Administrators Committee and provide input and recommendations on human resource, financial and grant process issues as they pertain to Research Operations.  Work closes with the Office of Research Administration (ORA) to provide consistency and enhancement of processes and initiatives within the research environment.
  • Provide leadership in consultation with the Technology Development Office in the appropriate handling of research sub-awards, contracts and agreements related to consortium agreement, technology transfer, intellectual property and memoranda of understanding, volunteer and visiting scientist agreements and confidentiality agreements.  Maintain a data base of agreements related to sponsored research, material transfer, licensing and potential collaborators. Prepare ethics submissions for processing and submission by completing documentation and maintaining records to ensure renewal deadlines are met.  Oversee and assist with grant and research protocols involving human and animal subjects.
  • Ensure BC Cancer and PHSA policies and procedures are adhered to by all members of the department. Initiate processes related to research staff administration, recruitment, including foreign worker applications and labour market opinions and orientation and oversight of payroll and benefit processes to ensure administrative efficiency.
  •  Oversee assigned research core budget, authorizes requisitions and approves payments for items such as office supplies, services, maintenance contracts of equipment, and honorariums in accordance to established guidelines.

 

What you bring

 

Qualifications:

  • A level of education, training, and experience equivalent to a Bachelor’s degree in a recognized business or sciences program plus a minimum of three (3) year’s recent, related experience in a research environment and experience in project management.
  • A minimum of one year of supervisory experience is required.
  • Demonstrate success in broad business skills including project management, development of business, strategic, financial, marketing and forecasting plans and human resources operations.

You have:

  • Knowledge and understanding of research operations in a unionized setting including a thorough knowledge of labour relations and the application of Collective Agreements.
  • Ability to supervise and/or provide leadership in an interdisciplinary team environment.
  • Analytical, problem solving and decision-making skills. Demonstrated interpersonal skills to facilitate teamwork and team building.
  • Demonstrate oral, written and presentation skills.
  • Ability to plan, organize and accomplish objectives in an effective and efficient manner. Ability to prioritize workload to successfully meet deadlines and manage multiple projects concurrently.
  • Knowledge of and experience working in a research environment, including managing the pre and post grant application process.
  • Advanced skills in word processing, spreadsheet presentation and database software applications.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
  • Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

 

What we bring 

 

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

 

  • Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

 

Job Type: Regular, Full-Time
Wage: $67,861-$97,550 per year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 675 West 10th Avenue, Vancouver BC V5Z 1G1

Applications will be accepted until position is filled.
Hours of Work: Monday-Friday; 0830-1630
Requisition Number:169825E

 

 

What we do

 

BC Cancer (BCC) provides comprehensive cancer control for the people of British Columbia.

 

BCC is part of the Provincial Health Services Authority (PHSA).

 

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

 

PHSA and BCC are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

 

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

 

 

ATTN: PHSA Employees:

 

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca    

 

Please note the internal job posting will no longer be accessible after the expiry date of August 1, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

 

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that we collect from you or about you when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your contact information, education and experience, desired job location and pay information, eligibility and availability, core skills, job functions, getting to know you responses, resumes, cover letters, references, pre-screening questionnaire responses and job application history is recorded in PHSA’s third-party applicant tracking system (“Brainhunter”)in Canada indefinitely and will be shared with our staff on a “need to know” basis. If you require access to your data, PHSA can provide a printout of your data and job application history. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information.

The service provider (“Brainhunter”) allows the option for you to delete your account after signing into the system. Before deletion you are advised with a warning. Your record is permanently purged / deleted from the respective site and the record will not be available in any searches. The job will have only the respective application information that you made previously.

To view the third party vendor privacy policy please refer https://www.brainhunter.com/EN/Privacypolicy.html.

Under certain circumstances, some personal information may be disclosed pursuant to the Freedom of Information and Protection of Privacy Act of B.C. For example, where we believe in good faith that the law requires disclosure of such information in response to legal process and law enforcement rights. Security measures have been integrated into the design, implementation and day-to-day operating practices as part of PHSA's continuing commitment to the protection of personal information it holds. View our PHSA Privacy Policy.

If you have any questions about the management of your personal information during the recruitment process, please contact the Manager, Talent Acquisition at 604-875-7251, toll free 1-866-744-7363 or #260 – 1770 West 7th Avenue, Vancouver BC, V6J 4Y6. You may also contact External Recruitment at careers@phsa.ca.